OFFICE OF THE COMMISSIONER OF CUSTOMS,
C.R.B
C.No.VIII/48/07/2010-Cus Tech Dated:
LIMITED
TENDER NO.01/2010/CUS /BNG
BID
DOCUMENT
(Not Transferable)
Limited
Tender for Supply of Gold Purity Analyser/Spectrometer
(Visit
us at www.bangalorecustoms.gov.in)
Cost of Bid documents : Rs.500/- (Non-refundable)
NOTICE
INVITING TENDER
Office of Issue :
Office of the Commissioner of Customs,
Date of Issue of Bid document :
Tender No. :
01/2010/CUS.TECH/BNG
Due date of Receipt :
Date of Opening of Bid :
Tenders are invited under two bid
system for and on behalf of the President of India from established and
reliable Indian manufacturers/authorized dealers/suppliers in sealed cover for supply of ONE Gold
Purity Analyser / Spectrometer (Equipment) along with accessories of following
specifications:
|
Description |
Specifications |
|
Gold Purity Analyser /
Spectrometer (Equipment) Along with Accessories |
Equipment :
X-Ray Tube with Ti or W Cathode; 50kv adjustable in 200 v steps; Current - adjustable in 1΅A steps; Gas filled counter /Semi
conductor pin diode; Au, Ag, Pt, Pd, Rh, Ru, Cu, Cd,
Zn, Ni;
0.1----99.99%; 30-300 sec; +/- 0.05 - 0.1 % in
Homogeneously melted sample (accuracy level
in comparison with fire Assay results only); Measurement area 20 30 mm; Temperature 15-25°
C; Relative Humidity 10-80 %; Power 220 v, 50
Hz; Power consumption 50 100 w; Weight 25-35 Kg; System requirement-
External PC with Window XP, Window based
Software 2. Accessories:
Monitor, CPU, Key
Board, Mouse; IPS Power connecting
Cable, Program Cable; Spike buster; Weighing machine
(Neldr-PJ 600) Range Minimum 5 Kg
capacity |
2.
(i) The technical bid consisting of all technical details
along with commercial terms and conditions;
and
(ii) Financial bid indicating price
for the equipment mentioned in the
technical bid should be sealed by the bidder in separate covers
duly superscribed and both the sealed
covers are to be put in a bigger cover
which should also be sealed and duly superscribed.
3.
The bid document cost of Rs.500/- (Rupees Five hundred only) shall be payable
through a Demand Draft/Pay Order drawn in favour of the Commissioner of
Customs Bangalore, at the time of submission of the sealed cover tender.
4.
The bid documents may also be down loaded from the departmental web site www.bangalorecustoms.gov.in . Bid documents without the prescribed
fee are liable to be summarily rejected.
Sd/-
(B.
BHATTACHARYA)
COMMISSIONER
LIMITED
TENDER ENQUIRY
Invitation
of tender for supply of Gold Purity Analyser / Spectrometer
To,
M/s
..
.
.
.
1.
Two bid Tender in sealed cover is invited for supply of ONE No. of Gold Purity Analyser.
2. General Information about
the tender:
(a) Office of Issue : Office of
the Commissioner of Customs,
(b) Tender Reference No. : 01/2010/CUS/BNG
(c) Date of Issue of Bid document :
(d) Last date and time for receipt of
Tenders :
(e) Time and Date for Opening of
Tenders :
(f) Place of Opening the
tender : Office of the Commissioner of Customs,
(g) Address for communication : The Additional Commissioner (P&A),
Office of the Commissioner of Customs,
4th Floor, Annex D,
Queens Road,
SUBMISSION/OPENING OF TENDERS:
3.
Both Technical bid and Financial bid should be sealed by the bidder in separate
covers duly superscribed as Technical
Bid / Financial Bid as the case may be, and both these sealed covers are put in a bigger cover which
should also be sealed and duly superscribed on the face of the sealed cover as TENDER FOR Gold Purity
Analyser/SPECTROMETER.
4.
Sealed quotations addressed to The
Commissioner of Customs, C.R. Buildings, Queens Road, Bangalore-560 001
should be dropped in the Tender Box placed with the Additional Commissioner of
Customs, Office of the Commissioner of Customs, 4th Floor, Annex
D,
5.
Sealed quotations will be opened by a Committee on the due date and time. Your representative from the company can
attend the tender opening. For any exigency the due date for opening the
tender so fixed is declared to be a closed holiday, the tenders will be opened
on the next working day at the same time or any other day/time as intimated by
the buyer.
6.
The Technical Bids will be opened at the first instance and evaluated by a
competent committee or authority. At the
second stage, financial bids of only the technically acceptable offers will be
opened for further evaluation and ranking before awarding the contract by the
tender purchase committee. Further negotiations will be done only with the
lowest bidder (L-1 as determined by the tender purchase committee).
7. In
case the firm has downloaded the tender documents through Internet, they must
ensure that requisite tender fee/cost is enclosed with their tender in the form
of Account Payee Demand Draft from any of the commercial bank in favour of The
Commissioner of Customs, Bangalore failing which, the tender will be treated
as incomplete and liable to be rejected.
8.
Tenders sent by fax will not be considered.
Tenders found in sealed box will only be considered. To avoid any complication with regard to late
receipt/non-receipt of tenders, it may please be noted that the responsibility
rests with the bidder to ensure that tenders reach before the due date and
time. Late quotes/receipts will be
rejected out rightly.
9. In
case your firm is not willing to quote due to any reason, your regret may be
faxed well before the due date.
10.
The bidder is required to submit the following documents before award of the
contract
(a) Income-tax clearance /IT Certificate
(b) Copy of PAN Card
(c) Sales tax registration Certificate
(d) TIN number of the firm
(e) Telephone number (landline &
mobile)
11. Clarification
of Bid Documents: A prospective bidder requiring any clarification on the
bidding documents shall notify to the purchaser in writing. Copies of the queries and clarification by
the purchaser shall be sent to all prospective bidders who have received the bidding
documents.
12. Amendments
of Bidding Documents: At any time prior to the last date for submission of
bid, at his own or in response to a clarification requested by a prospective
bidder, the purchaser may modify bid documents by amendments. The amendments shall be notified in writing
to all prospective bidders. In order to
afford a reasonable time to take the amendment into account in preparing the
bid, the purchaser at his discretion, may extend the dead line for submission
of bids.
13. Modification
and withdrawal of bids: A withdrawal notice may be sent by fax but followed
by a signed confirmation copy by post not later than the deadline for
submission of bids.
14. Clarification
of Bids: During evaluation and comparison of bids, the purchaser may at his
discretion ask the bidder for clarification on bid submitted by the
bidder. The request for clarification
shall be in writing and no change in prices or substance of the bid shall be
sought, offered or permitted. No post
bid clarification at the initiative of the bidder shall be entertained.
15. Delivery
Schedule: The delivery of the equipment shall be within 10 days of
placement of purchase order in writing.
The purchaser however reserves the right to delay the delivery within
the stipulated time period. The
equipment will be delivered at the office of the purchaser or at the office
address mentioned at the time of placement of order.
16. Contract can be cancelled unilaterally by the
buyer in case equipment is not received within the contracted delivery
period. Extension of contracted delivery
period will be at the sole discretion of the buyer with applicability of
liquidated damages clause.
17. Liquidated
damages: 0.5% per week subject to a maximum of 5% of the value of the goods
will be recovered in case of delay in delivery beyond the accepted delivery
period as per general conditions of contract.
18. Price:
Price quoted should be firm and not subject to variation on any account
during the fulfillment of the order. The
price quoted shall be inclusive of all taxes and other charges like supply,
installation and testing charges, packing and handling, forwarding, freight
charges, transit insurance, charges for visit of technicians and any other
charges as per trade practice. This
office will not provide Form C and D (Sales Tax) or any other certificate
to the supplier.
19. Performance
Security: Successful bidder has to furnish Bank Guarantee for a sum of 10%
of the order value within 7 days of receipt of the formal order. Performance Guarantee should be valid up to
the warranty period of equipment.
Performance Security is to be submitted by the successful bidder
irrespective of the registration status, etc.
It will be payable in the name of The Commissioner of Customs,
20. Evaluation
Period: The broad guidelines for evaluation of offer will be as follows:
(a)
Only those offers shall be evaluated which are found to be fulfilling all the eligibility
and qualifying requirements of the tender both technically and commercially.
(b)
This office shall evaluate the bids to determine whether they are complete,
whether any computational errors have been made, whether the documents have
been properly signed and whether the bids are generally in order.
(c)
Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between words and
figures, the amount in words shall prevail.
If the supplier does not accept the correction of errors, his bid shall
be rejected.
(d)
Prior to detailed evaluation, this office will determine the substantial
responsiveness of each bid to the bid document.
A substantially responsive bid is one which confirms to all the terms
and conditions of the bid documents without material deviation. The determination of bids responsiveness is
to be based on the contents of the bid itself without recourse to extrinsic
evidence.
(e) A
bid determined as substantially non-responsive will be rejected by this office
and shall not, subsequent to the bid opening, be made responsive by the bidder
by correction of the non-conformity.
(f)
This office may waive any minor infirmity or non-conformity or irregularities
in a bid which doesnt constitute a material deviation provided such waiver
doesnt prejudice or affect the relative ranking of any bidder.
(g)
The lowest acceptable tender shall be considered further for placement of
contract/supply order after complete clarification and price negotiations as
applicable.
21. Right
to vary quantities: The purchaser reserves the right to increase the
specified quantities without any change in the unit price or other terms and
conditions within the agreed delivery schedule.
22. Payment terms: 100% payment against
supply, installation and testing at the specified location
supported by Photostat copy of Bank guarantee and against consignees
provisional receipt.
23. Warranty for
product performance:
(A) The Seller shall
expressly warrant that the equipment to be furnished
hereunder shall be free from all defects and faults in material,
workmanship and manufacture and shall be of the highest grade and consistent
with the established and generally accepted standards for the material of the
type ordered and in full conformity with the contract specification.
(B) The warranty shall be
on-site and the warranty terms should be clearly mentioned in the tender
form. The seller shall replace any
defective unit/parts thereof free of charges during the warranty period.
(C) The seller shall, if required, replace the
equipment
or such portion thereof as is found to be defective or sub standard in the
opinion of the purchaser due to non functioning or malfunctioning of the
equipment during the warranty period
free of cost at the ultimate
destination or at the option of the purchaser, the seller shall pay to the
purchaser value thereof at the contract price or in the absence of such price,
at price decided by the purchaser or such other expenditure and damages as may
arise by reason of the breach of the condition herein specified.
(D) All replacement that
the purchaser shall call upon the seller to deliver or perform under this
warranty shall be delivered and performed by the seller within 15 days promptly
and satisfactorily. If the seller so
desires, the replaced items can be taken over by him or his representative for
disposal as he deems fit at the time of replacement of equipment or parts
thereof. No claim whatsoever shall lie
on the purchaser for the replaced items thereafter.
(E) The decision of the purchaser in regard to
sellers liability and the amount if any, payable under this warranty shall be
final and conclusive.
24. The Performance Security shall remain in full force and
in effect during the period that will be taken for satisfactory performance and
fulfillment in all respects of the contract. If the contractor fails to supply
the equipment to the satisfaction of the purchaser,
the performance bank guarantee shall be enforced by the purchaser on expiry of
agreed delivery period as per contract.
25. On the performance and completion of the contract as per
the general conditions, the performance bank guarantee bond will be returned to
the contractor without any interest.
26. If the performance of the equipment and/ or
spares during inspection and tests is not found satisfactory, the purchaser
reserves the right at his discretion and without any claim for compensation to
the contractor, to either cancel the order altogether or modify the terms of
contract.
Sd/-
(B. BHATTACHARYA)
COMMISSIONER
ANNEXURE I
BANK GUARANTEE
To,
The President of
WHEREAS
.. (Name and address of the
supplier) (Hereinafter called the supplier has
undertaken in pursuance
of contract no.
.
. Dated
. to supply
. (description of goods and services) (herein
after called the contract).
AND WHEREAS it has been stipulated by you in the said contract
that the supplier shall furnish you with a bank guarantee by a scheduled
commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract ;
AND WHEREAS we have agreed to give the supplier such a bank
guarantee
We hereby waive the necessity of your demanding the said debt from
the supplier before presenting us with the demand.
We further agree that no change or addition to or other
modification of the terms of the contract to be performed there-under or of any
of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby
waive notice of any such change, addition or modification.
This guarantee shall be valid up to and including the
. Day of
.. 2010.
(Signature with date of the authorized officer of the Bank)
(Name and designation of the officer)
Seal, name & address of the Bank and address of the Branch
-11-
BID FORM
Tender No.
Date
..
(Name & Address of the Purchaser)
Dear Sir,
Having examined the conditions of
contract and specifications including addenda Nos.
..the
receipt of which is hereby duly acknowledge, we, undersigned, offer to supply
and deliver
.in conformity with conditions of contract and
specifications for sum of Rs
.. (Total Bid amount in words and figures) or
such other sums as may be ascertained in
accordance with the schedule of prices attached herewith and made part of this
Bid.
We undertake, if our Bid is accepted, to deliver the equipment within 30 days to
complete delivery of the equipment specified in the contract calculated from the date of issue of your
purchase order. If our Bid is accepted, we will obtain the guarantees of a
Scheduled Bank for a sum not exceeding 10% of the contract sum for the due
performance of the Contract.
We agree to abide by this Bid for a period of 120 days from the
date fixed for Bid
opening and it shall
remain binding upon us and may be accepted at any time before the expiration of
that period.
Until a format Work Order of Contract is prepared and executed,
this Bid together
with your written
acceptance thereof in your notification of award shall constitute a binding
contract between us.
Bid submitted by us is properly sealed and prepared so as to
prevent any subsequent alteration and replacement.
We understand that you are not bound to accept the lowest or any
bid, you may receive.
Dated this
.day of
.2010.
Signature of
in the capacity of
Duly authorized to sign the bid for and on behalf or
Witness
.. Tele No(s):-
Signature
FAX No(s):-
.
Address
.. E-Mail Address:-
BID SECURITY FORM
Whereas
(Hereinafter called the Bidder) has
submitted its bid dated
for the supply of
.
KNOW ALL MEN by these Presents that WE OF
..having our registered office at
(hereinafter
called the Bidder) are bound unto
.. (hereinafter
called the Purchaser) in the sum of
. For which payment will and
truly to be made of the said Purchaser, the Bank binds itself, its successors
and assigns by these presents.
THE CONDITIONS of the obligation are:
1. If the Bidder withdraws its bid during the period of bid validity
specified by the Bidder on the Bid form; or
2. If the Bidder, having been notified of the acceptance of its
bid by the Purchase during the period of Bid validity
(a) Fails or refuses to execute the Contract, if required or
(b) Fails or refuses to furnish performance security in
accordance with the instructions to Bidders.
3. We undertake to pay to the Purchaser up to the above amount
upon receipt of its first written demand without the Purchaser having to
substantiate its demand, provided that in its demand, the purchaser will note
that the amount claimed by it is due to it owing to the occurrence of one or
both of two conditions specifying the occurred condition or conditions.
4. This guarantee will remain in force up to and including Thirty
(30) days after the
period of bid validity, and any demand in respect thereof should reach the Bank
not later than the above date.
Signature of the Bank Signatory
Signature of the Witness
.. Tel. No.
:-
Name of Witness
.
..
FAX No. :-
.
Address of Witness
.. E-Mail Address:-
..
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
Subject: Authorization for attending bid opening on
..
(Date) in the tender of
.
Following persons are hereby authorized to attend the bid opening
for the tender mentioned above on behalf of
.. (Bidder) in order of
preference given below:
Order of Preference Name Specimen signature
I
II
Alternate Representative
Signatures of bidder
Or
Officer authorized to sign the bid
Documents on behalf of the bidder
Note: 1. Maximum of two representatives will be permitted to
attend bid opening. In case it is restricted to one, the first preference will
be allowed. Alternate representative will be permitted when regular
representative are not able to attend.
2. Permission for entry to the hall where bids are opened may be
refused in case Authorization as prescribed above is not recovered.